PVO and SACS

		PVO (Parent Volunteer Organization) minutes
		SAC (School Advisory Committee) minutes

The parent volunteer organization (PVO) forms a large part of our school life and community. Parent volunteers engage in work throughout the school, in classrooms as well as in the office and behind the scenes. The PVO ass ists the staff of the school with making the school environment better every year for the students. In the past the PVO have purchased new playground equipment, computerized the library, provided teachers with ‘little extras’, and arranged special parties for the students.

The parents of our students pay PVO dues. With this money, the PVO starts major projects that will fund ‘gifts’ back to the school. Parents can also help by volunteering when asked by the ‘room parents’. If everyone pitches in, it makes it a lot easier.

The following parents have volunteered to lead the PVO for the 2006-2007 school year. Please thank them for their time and contact them if you would like to help with one of their jobs.

President – Stephenie Brockish (Fall Fling Chair, Student Advisory Committee member, and coordinates with the principal on school issues.)

Vice President – Karen Heisig (Coordinates Room Parents, succeeds President next year)

Secretary - Darlene Maughan (Takes minutes, general correspondence)

Treasurer – Jenna Schutzer (Head money counter, coordinates with church bookkeeper, manages budget)

Volunteer Coordinator – Pamela Howser (Raffle chair, maintains volunteer hours, organizes end-of-year volunteer party)

Community Fundraiser Coordinator – Maria Herring (Food Lion coupons, Harris Teeter coupons, Box Top for Education)

Publicity Coordinator –TBD (Keeps parents up to date about PVO events, media publicity for school)

The School Advisory Committee (SACS) provides guidance in establishing policies for Saint Patrick School. It serves as a channel of communication in matters of interest and concern, it supports and encourages the school principal in effectively carrying out the work of administration, and it advises the principal in areas of finance and recruiting.

Ex-Officio Members:
Msgr. Michael Shugrue, Pastor
Mr. Thomas Manion, Principal
Mr. Don Bray, Parish Administrator

Members:
Bruce Wheeler – President/Finance
Bridget & Steven Petzold – Vice President / Finance
Kelly Fogarty – Secretary / Curriculum
Mike Bryson – Finance
Margit Hicks – Curriculum
Michelle Ping – Facilities
Mary Pat McDonald– Curriculum
Dora Franzoni – Finance

Beth O'Leary--Public Relations

Theresa Southers- Facilities
Katy Erickson / Facilities

PVO (Parent Volunteer Organization) minutes

  PVO Minutes 12/5/07

Members present- T. Manion, S. Brockish, and D. Maughan, J Schutzer, Pam Houser, and Karen Heisig

Mr. Manion Report- Room parents are not responsible for collecting money for class holiday gift. If individuals want to do this, this is fine.

Mrs. T. Southers will be organizing a clean up/demolishing of playground.  Volunteers are needed.

Fall Fling- All receipts have been turned in as of today, final numbers to follow.

Room parents in the future will need to assist volunteer coordinator w/ Fall Fling schedule.  Spaghetti dinner was a success.

Casino Night- Tracy Hohan said she would do the food for this event.  Casino co. to be contacted.  Casino meeting will be held 1/22/08.

Room Parent Meeting- This evening to review what is expected for the holiday parties.

Teacher’s Holiday Gifts from PVO to be done next week Stephenie to put together packages for the teachers.

Catholic school s week- Held late Jan, different events are planned for that week.

PVO Meeting Minutes

Present:  Maria Herring, Jenna Schutzer, Darlene Maughan, Karen Heisig, and Stephenie Brockish

FALL FLING- Stephenie would like an after action report from each officer.

- Monies raised from event discussed, Jenna to give final breakdown once all records are turned in.

-Room Parents still need to turn in records.  Karen Heisig is to get in touch with those parents and also will let them know how much their item was auctioned for.

- Spaghetti dinner for next year's Fall Fling will be done by the Reneo family.

CASINO NIGHT- 4/19/08- Tracy Hohan to be contacted about food preparation.

- The committee is to ask the parish for donation of services and items.

- More gaming tables will added this year.

ROOM PARENT MEETING- Wednesday, Dec. 5th at 7 pm in the Teachers' Lounge.  Christmas parties will be discussed.

Next PVO meeting 12/5/07  2pm

SAC (School Advisory Committee) minutes

Saint Patrick School Advisory Committee

Meeting Minutes

January 9, 2008

Attending:  B.O’Leary, M.McDonald, B.Wheeler, M.Bryson, K.Fogarty, T.Southers, B.Petzold, K.Erickson, M.Hicks, D.Franzoni, M.Ping, S. Brockish, D.Bray, T.Manion, L.Dyche, and E.Aslakson

Absentees:  none

Opening Prayer and Approval of Minutes:  The meeting opened at 7:01 with prayer by B. O’Leary.  The minutes were approved.

1. Principal’s Report
1. A middle school soccer league will not be formed by ’07-’08.  Hopefully a league will be formed by ’08-’09.
2. A list of events regarding the Kindergarten mold situation was distributed.  The list was read and the events were explained.  Mrs. Merritt should be back on 1/21.  Questions were answered regarding other areas of the school.  The other wing was tested for mold 2 years ago.   
3.  Mr. Manion received a letter from a parent regarding school security.  Someone entered the building recently without a stated purpose, and with unknown intentions.  The topic of security was again discussed at length.  Suggestions made include; a door monitor, buzzer, and swipe cards.  Mr. Aslakson offered to head up a group of parents to look into the security issue.
4. The school calendar will be done for the next meeting.  The Christmas and Easter breaks will coincide with Cumberland County’s. 
5. Catholic Schools Week will begin 1/26.  The bishop will be at school Monday for mass.  The Mayor will speak with the children. 
6. Teacher’s intentions are due by 2/1 for the next school year.       

1. PVO Report
1. PVO is planning Casino Night.  It will take place on 4/19.  A chairperson is needed. 
2. Chic-Fil-A night will be next Wednesday.
3. Pictures for the yearbook will be due 3/18. 
4. PVO is willing to help with CSW.

1. Old Business

a.  The new soccer field was discussed at the parish counsel meeting.  If the church construction does not start until 2010, Mr. Manion plans to proceed with the soccer field. 

• There was no error from the Art Auction.  All receipts balanced.  The credit card charges were sent to St. Pats.  The question of whether or not to take a break from the Annual Art Auction was revisited.  A discussion ensued regarding decreased interest, the effort put into the event, etc.  B.Wheeler suggested that the auction (even on a bad year) brings in about $10,000.  The committee decided that we would hold the auction in 2008 and consider alternatives at that time.  Suggestions included auctioning off class projects.  A cookbook fundraiser was displayed and circulated.  T.Manion suggested gathering ideas for alternative fundraisers.  The 8th grade is not having a yard sale this year, which might offer an opportunity.  Bob Romeo will be contacted for a November date.
• The ‘08-’09 budget was distributed.  T. Manion reviewed all the revenues and expenses line by line.  The teacher’s salary scale was distributed.  The majority of teachers have a Masters degree, which pays more.  Health insurance may be up, still uncertain.  Two teachers will go on pension next year.  Any surplus will be put toward tuition assistance.  Expenses went up.  The budget has increased 3.5%, mostly due to salaries and benefits.
• A concern was raised regarding the Spanish program, “Are we getting our moneys worth?”  It is felt that the lower grades have embraced Spanish more than the upper grades.  Another concern was that the Spanish may have been stalled due to new students.  Berlitz may offer “catch up” materials for those students.
• Catholic Schools Week is coming.  Workers need to be there 20 minutes before the end of mass.  Workers should also be sure things are set up for the following mass.  After the 1:30 mass things should be cleaned up.  PVO members were asked to help.  Preschool should be included in the speech (rather than just K-8).        

1. New Business

a.  A concern was raised regarding the talent show being in the middle of the day.  It is hard for working parents to attend.   

Meeting Ended:  8:30pm

Next Meeting:  February 13, 2008

Prayer:  M. Ping

Submitted for approval by Kelly Fogarty on 1/29/08.