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PVO MINUTES

St. Patrick School PVO

Meeting Minutes

January 11, 2011 

Members Present:  Barb Helman, Kathy Watson, Susan Higgins, Dr. Eric Westley, Christine Hall, Laura Dotson, Lori Goewey 

Members Absent:  Tiffany Stanek, Maria Herring 

 I.   Call to Order–    

The meeting was called to order at 5:50p.m.     The committee said a Prayer to the Holy Spirit. 

II.  President’s Comments

   A.  Casino Night

  1.       Need to get some more volunteers involved.

   B.  School Toolbox

    1. eachers need to have lists finalized for next year by this week.  

III.  Principal’s Comments

  1. A.   School finance committee is meeting Thursday to review budget. Then it goes to Don Bray & Joanne Messer for review as well. February 1st is the parish  finance council meeting where it will hopefully be approved so registration materials can be prepared for next year.
  2. B.     Catholic Schools Week
    1.       Reception committee is planning for the social after mass on 1/28. Students are encouraged to wear their uniforms.
    2.       There will be a power point presentation at all masses that weekend instead of family speakers as in the past.
    3.       Other events include mass with the Bishop on 2/3 at 9am. The 8th grade class from St. Ann’s has been invited to attend.
    4.       Catholic Charities is collecting baby items and blankets.
    5.       Open house will be 1/30 and 2/2 during school hours. An evening open house will also be held the following week and teachers will be present.    
    6.      Advertisements have been placed in Fayetteville Observer & Paraglide for open house. Signs will also be placed around school grounds.

          C.   Dr. Westley is still working on forming a 75th Anniversary committee. It will be emphasized that St. Patrick is the oldest private school in Fayetteville. Perhaps  the community access channel can be utilized. Lori will be the contact for that.

        D.  The alumni association will work on an annual campaign for next year.

        E.  Dr. Westley and Mrs. Rideout are interviewing for the music position. They have two good local candidates. The first interviewee had to teach a class on the spur of the moment.

        F.   A basketball game had to be moved to Fayetteville Christian at the last minute because a divider screen got stuck in the FLC.

       G.  Johnnie Winters is resigning from the parish as of the end of January to work with her husband. She has been the school/parish liaison. 

         H.  Mrs. Carter and Mr. Southerland are co-chairing Catholic Schools Week activities. Thursday night is skate night.

        I.   Texas Roadhouse is very interested in hosting spirit nights for St. Patrick’s, perhaps one Wednesday a month. St. Patrick gets 10% back. Barb will try to get a night during CSW.

       J.  The accreditation visit will be March 8th & 9th.

       K.Other ongoing activities include:

               1. Planning 4th & 8th grade trips.

            2. Tweaking website – hope to add online payment option eventually.

               3.   Positive feedback on Headmaster.

          L.   The church is going to fix the holes in the driveway soon.

        M.  The gym floor is bubbling from moisture but not sure where it is coming from.

          N.   Knights of Columbus presented school with $3,885 from Octoberfest.

         O.   Mrs. Hatcher is one of three finalists for Lewis Award. 

IV.   Box Tops Comments

  1.     Harris Teeter is offering 50 box tops if 8 certain items are purchased this week.
  2.     HT is also offering teacher awards, but the application is a long process. 

V.  Casino Night

  1.     Lori will contact Traci Hohan regarding catering.
  2.    There was discussion about a silent and/or live auction.
  3.     Need to think about ticket prices and what it will include (gambling chips, food, drink).
  4.     Other items to consider are decorations (Katy Ericson may be willing to help); tables and volunteers.
  5.     8th grade may be interested in hosting a nursery (as a fundraiser).  

VI.  Room Parents

  1.     The next event is St. Patrick’s Day class parties.
  2.    They can be asked to help coordinate volunteers for Field Day. 

VII.   Treasurer

          1.    Kathy passed out an updated report.

          2.     A check was not received for Octoberfest. The church apparently just made a journal entry. 

VIII.   Fundraising Chair Comments

  1.  There was discussion about the dining cards timeline and the chances of getting Chick-Fil-A.  

IX.       Adjourn

  1.   The meeting was adjourned at 7:00p.m. The committee shared some good food brought by the members in honor of Dr. Westley’s belated birthday.
  2.   The next meeting will be the SECOND Wednesday of February – the 8th at 5:30p.m. This is so we do not meet during CSW. 

Respectfully submitted by Kathy Watson on February 2, 2012.

 

October 5, 2011

 Call to Order – The meeting was called to order at 5:38pm by Christine Hall.

 Opening Prayer – Prayer to the Holy Spirit

 Attendance – Christine Hall, Tiffany Stanek, Barb Helman, Lori Goewey, Maria Herring, Susan Higgins, Laura Dotson, Kathy Watson, Dr. Westley

 Absent – none

 Minutes from September 7, 2011 approved, as submitted.

 President’s Report – Christine Hall noted that November and December should be “slow” months for the PVO. She also asked for specific dates for Spirit Nights to be picked. The following were decided:

Every 1st Tuesday of the month will be Spirit Night at Mi Casita. 

Every 2nd Thursday of the month will be Spirit Night at Spinners. The donation from Spinners will be good throughout the entire day, not just dinner.

 Principal’s Report –Dr. Westley handed out a document called Fund Raisers that explains the Diocesan policies on handling money. He also will look into a fundraising opportunity called Computers for Education. Dr. Westley also mentioned that some of the teachers did not have the names of their room parents. An electronic copy of the room parent roster will be sent to Karen by Susan to be distributed to all teachers. Dr. Westley mentioned that all remaining School Toolboxes have been sent back to the company and that next year we will have the option to have them mailed directly to the student’s houses. Also, we have done the “early commitment” to School Toolbox for next year, which will give us a discount. Dr. Westley asked if a Dove Chocolateir could set up a booth at the Fall Fling. Normally we don’t do vendors, but this one will be allowed because she is associated with the school. She will be responsible for set up and clean up of her own booth. Dr. Westley asked for feedback on the new Headmaster program. All comments were positive.

 Vice President’s Report – Maria Herring agreed to be the liaison between the PVO and Trish Miekley (yearbook) and Katy Erickson (Scrip Program). She also agreed to be the coordinator for the booth at the Meet and Greets following each Mass once a month.

 Treasurer’s Report – Kathy Watson handed out the current PVO Budget. She also discussed with Dr. Westley the accounting concerning Hot Lunch. It was discussed that the K&W lunch is basically at break even and pizza Fridays provide a margin for lunch expenses.

 Committee Reports

Fundraising – Barb Helman reported on Dining Card. We are $1835 in the black and money is still coming in. We will have to pay out $225 for selling incentives. Laura Dotson reported that we have raised $783 so far in Box Tops. She asked Dr. Westley to please put an announcement in the weekly memo asking parents to trim their box tops. It took an extraordinary amount of time to trim them all up herself. Kathy Watson will be working with Ms. College on Art By Me.

Fall Fling – We finalized the activity and number of tickets for each grades’ booth. We decided to do a bake sale instead of a cake walk. The idea of a Bake Sale seemed much easier and less confusing than a Cake Walk. The cookies and cupcakes will be sold with the lunch food (hot dogs, etc.) for dessert. The Rolling Video game will be 12 tickets for 15 minutes. Food will be paid for with cash, not tickets. Lori Goewey will be coordinating the massage station. Mrs. Sanders and Mrs. Ottlidge will be having Spooky Story Time, with the spookiest stories beginning on the hour. Laura Dotson will be doing the signs for the tickets for the children’s Silent Auction – these are different than the tickets for booths….they are double tickets in different colors depending on the price. Susan Higgins provided a layout for all of the activities on the grounds. We still need to come up with a rain plan. Tiffany Stanek has all of the tickets and will be dividing them up into packets. Also, Impromptu Meeting #2 will be held at the school office workroom, Thursday October 13, 2011 at 6:15pm. Lori Goewey will pick up pizza from Spinners (Spirit Night!!).

 New Business –

75th  Anniversary Committee – No discussion.

Casino Night – No Discussion.

 Next PVO Meeting – Wednesday, October 5, 2011 at 5:30pm

 Meeting was adjourned at 7:03p.m.
St. Patrick School is fully accredited by the Southern Association of Colleges and Schools and is authorized by the Diocese of Raleigh

1620 Marlborough Road, Fayetteville, NC 28304. Tel: (910) 323-1865

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